Top 5 Online Invoicing Software for Small Businesses

Top 5 Online Invoicing Software for Small Businesses

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Here is a list of Top 5 Online Invoicing Software for Small Businesses, which will make your business run smoothly and more efficiently.

Imagine a massive pile of accounting data, digital or physical, that needs to be sorted and analyzed. A hell of numbers for a financially non-savvy person. Now imagine that you also have to issue all these documents first. So you need to make the pile first and then sort and analyze it. Sweating already? 

Having to work endlessly with numbers is a chore most people dislike. Not to mention the mountains of uncategorized accounting papers. In spite of that, all of us recognize the importance of financial accounting in a business setting. Still, the challenge of dealing with this stuff is one of the biggest obstacles for non-accountants.

It is a herculean undertaking. And we’re guessing no sensible person, accountant or non-accountant would refuse the solution to simplify this process.

That is where online invoicing software companies come in, to help you and your business by simplifying the invoicing process. Here is a list of Top 5 Online Invoicing Software for Small Businesses, which will make your business run smoothly and more efficiently.

Kernel Tools

Kernel is by far the simplest online invoicing software for small businesses. If you want to create and send in invoices as fast as possible, then Kernel is the way to go. It will take you under a minute to create, finalize, and send your invoice to the customer or download it in PDF version. It’s all about simplicity and straightforwardness. Thanks to its built-in reminders you and your client will not forget any upcoming or overdue invoice ever again.

It also has simple analytics integrated into the system for you to keep track of your revenues and cash flows. Here you will find only the essential data organized in beautiful dynamic graphs for you to interpret and analyze. Plus you can export your raw data in CSV format.

Kernel also alerts you of upcoming and overdue invoices that you or your client might have. As an addon to the invoicing software Kernel also includes basic CRM functionality, allowing you to manage and organize your clients’ profiles in one space.


With InvoiceOcean, convenience and ease of use are the guiding principles. Its interface is designed with user convenience in mind — from issuing and sorting invoices to accepting payments. It is as easy as inputting a couple of seller and buyer information lines and adding the pricing. Most of the work InvoiceOcean’s system does automatically for you. All user data will be stored in the cloud so that you can access it from any device and any location in the world. There are no long-term commitments involved; InvoiceOcean uses a subscription model, and you can quit the service anytime you feel like it. Its free plan allows up to three invoices per month but there’s 7.20 $ in between three and an unlimited number of invoices allowed, as it’s included in all of its other plans.

ZOHO Invoice

With fully customizable templates from Zoho Invoice, you can build your brand the way you want it. ZOHO gives you complete freedom over the look and feel of your invoices, estimates, and sales orders. You can automate tedious recurring tasks, from invoicing workflows to payment reminders. You can sit back while Zoho Invoice takes care of them automatically. Don’t waste time with long emails — communicate with your clients in real-time. You can make deals, discuss prices, and negotiate terms and conditions all in one place.

With its free pricing plan for businesses with under five customers, Zoho Invoice suits growing companies. You can invoice up to 50 customers with the ‘Basic’ plan for just 9$ per month and from there the price goes up as the number of your customers increases.


Wave is another invoicing and accounting software that is free. Only its payments, payroll, and premium support are charged, so it is ideal for small businesses since they will only have to pay for what they need.  Wave has an easy-to-use interface and a great set of invoicing features enabling you to easily create and send professional invoices, and advanced features like recurring billing and automatic payments.


Almost everyone can use FreshBooks’ invoicing software, from freelancers to businesses with a dozen employees. Most billing-related tasks can be handled by FreshBooks. This app lets you generate unlimited invoices. Collect payments from clients automatically. Bill customers automatically. Notify your clients when payments are received, etc. What is even handier is that it has a mobile app too, though which you can access it’s almost complete functionality.

The thing is that, with its $15 monthly base fee, FreshBooks lets you bill only five active clients a month. If you start adding new clients due to that, FreshBooks charges for the Plus plan, which lets you bill up to 50 people.

That’s all for our list.

Don’t forget to check out our article about How Small Businesses Can Avoid Accounting Problems.

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